Women and men come to our historic Berkeley, California campus or attend classes online from urban and rural settings, small towns, and parishes of all sizes around the world. Their geographic and demographic diversity enriches an academic community that thrives in the unique ecumenical and inter-religious setting of the Graduate Theological Union. Founded in 1893, our enrollment in 2016-17 is 83 students and our teaching faculty is 7, with 2 visiting and 3 affiliate faculty members. Our accreditation is through the Association of Theological Schools. We are a founding member of the Graduate Theological Union.
Church Divinity School of the Pacific is a graduate theological seminary and center of theological study of the Episcopal Church, and is a founding member of the ecumenical Graduate Theological Union in Berkeley, California. Responding to the challenges of contemporary society with the good news of Jesus Christ, CDSP is rooted in our Anglican identity and tradition, and provides quality theological education that integrates scholarship, reflection, worship, spirituality, and the practice of ministry. For more information about CDSP, please visit http://cdsp.edu.
Commitment to Diversity
CDSP is an Equal Opportunity Employer.
The Advancement Administrator & Data Specialist (Non-Profit Raiser’s Edge Administrator and Advancement Coordinator) will manage donor/alumni data, gift processing & record keeping, and administrative and internal support for the implementation of CDSP’s Advancement strategies. We seek a database enthusiast who is supremely accurate, focused on detail, and excels at working collaboratively with Advancement team members. This position reports to the Director of Advancement. This is a full time (37.5 hours per week) position that offers a generous salary and benefits package. Candidates are subject to background checks. Some evening and weekend work is required. Must have California driver’s license and access to a motor vehicle.
- Manage an effective/accurate electronic donor and prospect database
- Prepare, create, and pull database-generated donor reports and queries as requested by the Director of Advancement, Dean and President, and Board of Trustees
- Generate monthly and annual metrics reports to track Advancement Office activity
- Create database-generated mailing lists (i.e. direct mail, annual fund, special event invitations, newsletter mailing list, donor recognition events)
- Ensure all records are current, including quarterly implementation of NCOA/CASS processes
- Train work-study students or contractors on database procedures as required
- Create and update database systems, polices, and procedures
Gift Processing/Record Keeping
- Receive/open all donor mail
- Process and acknowledge all gifts in accordance with CDSP Advancement protocols, including thank you letters, memorial/honorary gift notifications, and IRS receipts.
- Maintain all electronic and physical donor records; establish records for new donors and prospects
- Track and maintain paperwork and correspondence for pledged gifts and in-kind contributions
- Coordinate with Advancement staff and CDSP Financial Office for proper gift accounting and monthly data reconciliation
- Manage records and procedures for vehicle donations, corporate matching gifts, planned giving society members, grants, and other Advancement-related campaigns
- Provide scheduling assistance, meeting agendas, and other support to the Director of Advancement
- Perform typing, filing, copying, errands, answering the telephone, and other general office duties
- Manage invoices for Advancement vendors & contractors; order office supplies as needed
Tools and Equipment Used
Includes, but is not limited to, phones, call technology such as Skype, computers, printers, fax, copier, scanning technology.
Required: 3-5 years’ experience with Blackbaud’s Raiser’s Edge donor management system and 3-5 years’ experience in an office environment with demonstrated progression of responsibility, utilizing skills noted below. Prior experience working in a non-profit Advancement / Development environment required. Commitment to CDSP’s mission is required; experience working with a faith-based organization preferred.
Ability to efficiently gather, classify and summarize detailed information in reports. Ability to plan, organize and work on several concurrent projects by prioritizing work assignments. Ability to read, write and speak English effectively. Proficient writing skills to compose letters as directed. Ability to work cooperatively and tactfully with donors, alumni, prospects, board members, staff, and volunteers. Must be flexible, a team player, a self-starter and have initiative. Attention to detail and high level of organization is essential. Must have proficiency in computerized donor management software, database systems, and Microsoft Office applications including Excel, Word, and Outlook. Strong organizational skills and ability to work independently, prioritize work and manage multiple projects and deadlines. Strong written and oral communication skills. Demonstrated ability to motivate volunteers.
CDSP offers a generous health, dental, vision and medical package after a waiting employment period.
Required: Bachelor’s degree in marketing, business, nonprofit administration, English, or relevant discipline. An Advanced degree is preferred. Training and experience in office/administrative management, computer use, and database/records management. A person who aspires to become a certified fund raising executive (CFRE) and remain in the Advancement / Development profession is highly preferred.