News and Info

NEWS

Employment

Position Overview

This is a full-time (37.5 hours/week) position.

The Executive Assistant supports the President and Dean, and executive level staff when needed. In addition to traditional clerical support, this person develops and maintains effective working relationships with CDSP staff, faculty, members of the Board of Trustees, significant donors, key partners at other Graduate Theological Union schools and other community members.

Essential Duties and Responsibilities

Support for the President and Dean (P&D):

  • Manage general office duties such as answering phones, filing, copying, maintaining files, etc.
  • Manage travel arrangements for P&D.
  • Handle daily calendaring for P&D.
  • Process correspondence and communications on behalf of and for P&D office.
  • Coordinate reports/surveys and data collection such as IPEDS and ATS reports.
    • Maintain various school memberships and accounts such as UCB Faculty Club, ATS, phone conferencing service provider.
  • Assist in planning for Convocation and Commencement.
  • Provide administrative support to the CDSP Board of Trustees.

General Administrative:

  • Schedule and coordinate logistics for meetings, parties, and events related to President’s office, key volunteers and donor events.
  • Manage travel arrangements related to support areas listed above.
  • Request payment for invoices and credit card reimbursement related to support areas listed above.
  • Support budget creation, monitoring and review related to support areas listed above.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. Commitment to Diversity Readiness to participate in an open and affirming community with a commitment to address issues related to hospitality, diversity and multiculturalism, including race, color, ethnic origin, sex, national origin, marital status, sexual orientation, disability, and age.

Minimum Qualifications:

  • Three to five years’ experience assisting senior level executives with proven ability to provide administrative support.
  • Proven interpersonal skills including good judgment, patience, diplomacy and a hospitable and cooperative manner.
  • Ability to carefully handle sensitive and confidential information concerning the school and the president’s role within the organization, and to act with discretion in all matters.
  • High degree of attention to detail with exceptional organizational skills.
  • Ability to prioritize, a self-starter who can manage multiple tasks efficiently.
  • Aptitude for working well as a member of a team, relating collegially, cooperatively and effectively.
  • Excellent written skills with ability to write reports, correspondence and take accurate minutes.

· Good oral communication skills with ability to quickly organize and share thoughts and to understand communication from others.

  • Demonstrated experience in event planning and coordination.
  • Ability to meet designated deadlines.
  • Possess a high degree of proficiency with MS Office products including Word, Excel, and Outlook.
  • Available to work some evenings and weekends for Board and other executive meetings, with Supervisor’s approval.
  • Experience in or aptitude for gaining proficiency in Colleague and Raisers’ Edge.

Desirable Skills:

  • Familiarity and comfort with budgets is an advantage.
  • Familiarity with procedures and culture of the Episcopal Church is an asset.
  • Familiarity with higher education and non-profit organizations is an asset.
  • Since CDSP is a church-related seminary, it is extremely helpful if the Executive Assistant has an interest in and concern for the church and its ministry.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Because of a need to remain responsive to the needs of clients and the organization's operations, responsibilities may be modified at any time.

This is a full-time position that offers a generous benefits package. Candidates are subject to background checks.

To apply, please submit your resume and cover letter to: This email address is being protected from spambots. You need JavaScript enabled to view it.

The Church Divinity School of the Pacific, the only Episcopal seminary in the western United States, offers professional degree programs that prepare its students for spiritual leadership in contemporary church and society. Founded in 1893, CDSP has over 100 students in its degree programs and over 200 in its extended learning programs. Its students come from 24 states and 7 countries. Its 1,850 alumni serve in locations around the U.S.

CDSP is a founding member of the Graduate Theological Union, perhaps the most important ecumenical and interreligious consortium of accredited schools in the U.S., which offers M.A. and PhD academic degrees in addition to the professional degrees.