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General Job Description
The Associate Director of Development is responsible for the qualification, cultivation, solicitation, and stewardship of individuals; churches and alumni Annual Fund gifts and is expected to meet specific goals for contacts and dollar amounts. He/she recruits and supports volunteers who may be helpful with any phase of the fundraising process. Ability to design and implement effective online payment options and compelling web content is of increasing importance.
The Associate Director works closely with the Alumni Council, faculty, seminarians and administrators of CDSP in developing and articulating gift opportunities that further the mission and aspirations of the school. The Associate Director may also participate in Executive Staff meetings and/or Faculty meetings and serve as the key staff liaison for development when the Director is not available.
Essential Duties and Responsibilities
Work with Alumni Council to define their vision and mission as stated in the Alumni Council operating procedures approved by the Board of Trustees Work with Alumni Council to arrange regional alumni events and services Devise strategies for guiding the cultivation, solicitation and stewardship of donors and prospects Assist in planning, coordinating and implementing activities/events in support of the office of Development Oversee maintaining of institutional fundraising and donor tracking records on Raiser’s Edge database Work with Director in planning annual budget to establish and support strategic objectives Primary responsibility for Annual Fund includes design of the overall strategy, appeal calendar, and production schedule for mailings Write appeal text and create, produce, and coordinate with vendor to mail/email each solicitation Produce reports, statistics, and tracking initiatives to plot donor giving trends Oversee cultivation and stewardship events for Annual Fund donors Conduct regular donor solicitation calls Oversee Annual Fund stewardship, reporting, and workflow Work with communications vendor regarding web and print publicity of Annual Fund goals/ successes/special opportunities Recruit/support volunteers, and coordinate their efforts in Annual Fund fundraising efforts Participate in Executive Staff meetings and/or Faculty meetings when requested Assist in planning, coordinating and implementing regional/local events for alumni, supporters, and churches. Contribute story topics and subjects for print and electronic media Supervise student assistants and volunteers on various projects Maintain active and archive files – hard copy & computer – per institutional guidelines.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Commitment to Diversity
Readiness to participate in an open and affirming community with a commitment to address issues related to hospitality, diversity and multiculturalism, including race, color, ethnic origin, sex, national origin, marital status, sexual orientation, disability, and age.
Prerequisite Knowledge, Skills and Abilities
Bachelor’s degree or higher Ability to communicate with a wide array of constituents and possess tact, empathy, listening skills with the ability to solicit investments of money and time Minimum of 3 to 5 years directly related fundraising experience, successfully closing gifts of $25,000 or more, preferably performed in a higher education environment Excellent understanding of major gifts and planned gifts to enable skillful conversation with prospects and to recognize opportunities where these types of gifs may be advantageous to both the donor and the institution Excellent writing skills with the ability to write effective solicitation letters, proposals, stewardship reports and thank you letters as required. Experience creating donor, alumni and vendor correspondence Demonstrated ability to speak and write persuasively about higher education and the Episcopal tradition Highly motivated and dedicated to the goals of advancing the Church Divinity School of the Pacific and the Graduate Theological Union Substantial personal presence to inspire confidence in the several business and professional constituencies with whom the Associate Director works regularly Must be able to establish and balance priorities and meet deadlines in an environment of high expectations Ability to create online appeals, social media content, and other electronic messaging platforms to expand engagement and increase use of online giving by donors Proficiency with technology and relevant software applications, such as email, MSWord, MS Excel, and PowerPoint is also expected Proficiency with fundraising databases; familiarity with Raiser’s Edge database is preferred Proficiency with queries, reporting, and data management is desired An appreciation for faith traditions and a familiarity with theology, Anglicanism, and seminary training is valuable Experience coordinating volunteer efforts on projects and committees Demonstrated research experience regarding potential donors and creating a viable donor pool Proven ability to handle confidential material accurately and with sensitivity Prior experience with constituency-based organizations such as alumni associations, preferred Supervising experience.
Desirable Knowledge, Skills and Abilities
Experience with social media and use of web-based fundraising is desirable Prior experience with constituency-based organizations such as alumni associations, preferred.
Hours of work - generally 37.5 hours per week with some evening and weekend work Vision - Close vision required for reading correspondence/reports and working with computer Hearing - Ability to hear verbal communication in small and large group settings and telephone conversations Clear Speech - Ability to communicate clearly in person and on the telephone Lifting/Carrying - Some lifting and carrying of files & printed materials Pushing/Pulling - Ability to push/pull desk and filing cabinet drawers, and open doors Sitting - Ability to sit for long periods of time during meetings Climbing – ability to climb stairs Manual Dexterity - Ability to push buttons on various types of office equipment, including computer keyboard, and handwrite or use PDA Walking - Ability to walk around the campus with prospective donors and friends Driving - Ability to drive to off-campus meetings with donors and others. Individuals who are appointed to this position will be required to maintain a valid Driver’s License and good driving record throughout the tenure of employment.
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily indoors. No significant noise/vibrations. No extreme temperatures. Frequently works with others. Variable environments when visiting donors, friends, churches and other offices.
Tools and Equipment Used
Includes, but is not limited to, phones, personal computers, printers, fax machine, copier, shredder and calculator.